It can be difficult to know if you’ve found the right software fit for your business. There are so many choices available when it comes to systems and getting it right the first time around is important. That’s why it’s crucial to evaluate software before making a decision so you can compare what you need with what you’ll get in a particular package.

This is something we really believe in here at 6R, which is why we have developed our software evaluation guidelines to help you find the best match for your organisation and your aims. Get in touch with our team to discover more.

Why Evaluate Your Software Choices?

Replacing your software system is costly, so you want these systems to last for as long as possible. First, you’ll want to evaluate whether the particular system you are considering is aligned with your business objectives.
If a system is going to touch every part of your business you need software that can accommodate all of them. Failing to consider this can mean that you need to force a system to fit your business structure. You might be able to make it work, but you certainly won’t get what you need out of it, and there won’t be much room for expansion. When you’ve paid good money for the software solution, this simply isn’t good enough.

A Real-Life Example

An organisation is undergoing a software change that requires the replacement of 55 legacy systems. Though a vendor has been appointed and a tier one software provider selected, there remains a gap between what they were sold and what it will take to get the solution up and running in a way that meets their needs. This results in software disappointment, and frustration for the entire organisation. The key is to prepare for the work ahead of time. This involves taking the necessary steps to successfully implement the right software system from the outset.

Use the T.I.C.K. Convention

The T.I.C.K. convention is recommended when reviewing a software system or considering a replacement.

This is how it works:
T – stands for think. When choosing or replacing a system, think about the business as a whole. What drives this decision? Exactly what does the software need to accomplish? Write down your answers an use these to inform your choice. Also consider alternative ways of doing things and be open to suggestions.
I – stands for “eyes“. See the software you are considering with your own eyes. Never take what you are told by a software vendor or developer for granted. Only you know how your business works, and you’ll need this knowledge when choosing the right product.
C – stands for checklist. Create a list of needs when comparing systems. As you evaluate each software product, use that list to check off the features and capabilities of each.
K – stands for KPIs or key performance indicators. What you measure needs to come from the system itself. When talking to the vendor, discuss what reports you are required to get out of the system and how you will input the information in order to make that happen. Consider every aspect of the business and how the entire organisation will be impacted by your software buying decision.

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